> ## Documentation Index
> Fetch the complete documentation index at: https://docs.callecho.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Share a meeting

> Share selected meeting content with teammates or invited external viewers, and control automatic sharing.

You can share a meeting with people and teams in your Organization. Sharing gives them access to your meeting; it doesn't copy it into their account, so you can take access back at any time.

## Share with someone outside Echo

The **External people** option is available in desktop 0.1.87. If it is not in your Share dialog yet, update Echo.

1. Open **Share**, then choose **External people**.
2. Enter the recipient's email address. They do not need an Echo account or Organization membership.
3. Keep **Notes** selected, and optionally include **Transcript** or **Recording**.
4. Select **Preview as recipient** to review the content they will see.
5. Select **Send invitation**, or **Create and copy link** to send the restricted link yourself.

The recipient opens the link in their browser, enters the invited email address, and verifies an eight-digit code sent to that address. A forwarded link alone does not give someone else access. Codes expire after ten minutes; browser access lasts up to 24 hours before email verification is needed again.

The shared view reflects the latest meeting content. Scratchpad, attachments, and Memory Recall are excluded. Under **External recipients**, use **Edit access** to change what someone can view, or **Remove access** to end access. Removing access cannot recall anything they already read or copied.

## Share

1. Open the meeting and select **Share**.
2. In **Add a person or team…**, type a name and pick a person or a team, or choose **Everyone at** followed by your Organization's name.
3. Choose an **Access level**, then select **Share**.

![The Share meeting dialog for the Implementation review: your teammate Dana Park added with Summary access, the Private switch off, and the meeting already shared with the Product team (Full including transcript) and Jordan Lee (Can manage).](https://mintcdn.com/callecho/3msX5gJvFFZ4hlDx/images/meetings/share-dialog-v1.png?fit=max\&auto=format\&n=3msX5gJvFFZ4hlDx\&q=85\&s=97b145660816ec0b0ccdce04f5507692)

| Access level | What they get |
| - | - |
| **Summary** | The notes, and Ask Echo about the meeting. No transcript or recording |
| **Full including transcript** | Notes, transcript, recording and export |
| **Can manage** | Full access, including sharing controls |

Open **Advanced** to choose individual rights: **Notes**, **Transcript**, **Memory recall**, **Recording**, **Export** and **Manage sharing**. The level then shows as **Custom**.

**Memory recall** lets Echo Agent use facts from your meeting when the people you shared it with ask it questions.

To change or remove someone's access, open **Share** again and edit their row.

## Keep a meeting private

If your Organization shares meetings automatically, switch on **Exclude from automatic sharing** (called Private — never auto-share in earlier releases). Echo removes the automatic shares for that meeting at once. Shares you made by hand stay, and you can still share it by hand later. See [Organization and sharing](https://docs.callecho.ai/teams/organization-and-sharing.md).

Turning the switch off makes the meeting eligible for future automatic sharing; it does not restore the automatic shares that were removed. People you invited directly, including external recipients, keep their manually granted access until you revoke it.

## Meetings shared with you

Open **Notes › Shared with me** to see meetings others shared with you. They open read-only, with a banner naming who shared them. What you can see depends on the access you were given. If you have **Export**, you can download the meeting as Markdown from the banner. You can ask Echo about a shared meeting the same way as your own.


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